Robert Walters is recruiting a Executive Secretary, to be based in Luanda, Angola.
Duties
- Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and register minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Support the CEO, CFO and Executive Admin Director as needed
Requisites
- Bachelor's degrede
- 5+ years' administrative experience
- Strong computer skills and MS Office proficiency
- Proven ability to take on a variety of different tasks without becoming overwhelmed
- Professional and friendly disposition
- Fluent in Portuguese and English
- Advanced proactivity
- Proficient in proof-reading and checking documents
Notes
- Only short listed applicants will be contacted
How to Apply